Throughout history, the needs of increased production were often put before the safety of the workers. Thankfully, with the introduction of Occupational Health and Safety (OHS) regulations, those days have passed.
OHS is a multidisciplinary field concerned with the health, welfare, and safety of the workforce. It should form part of your safety management and implementation program.
Utilising Plant Assessor’s Safety Management Benefits Scheme, we can apply the same principles in the office that we do out in the field. Plant Assessor states that appropriate safety measures, when combined, all help lead to:
- Reduced incidents and injuries
- Reduced likelihood of prosecution under WHS legislation
- More robust and efficient business processes
- Improved customer service and professionalism
For those working in an office, there are four safety supplies that are considered a ‘must have’.
It’s essential to be prepared for emergencies, and one of the primary tools for those situations is a first-aid kit.
First-aid kits are a collection of equipment and supplies that are used to provide basic medical treatment. Different kits vary in content, but you’ll commonly find bandaids, alcohol wipes, cotton balls, hydrogen peroxide, bandages and patches, and some tools like scissors, pins, or cotton swabs.
First-aid kits should be kept visible and close to areas that are more prone to injuries, like kitchens and area where machinery is used.
If your company use vehicles it’s advisable to have a kit in each vehicle as well.
While first-aid kits help with injuries, they’re only as good as the contents within, so kits need regular checks and maintenance.
Keep the area where the kit is stored clean and the contents within organised so that you won’t have a hard time finding what you need if the time comes.
Aside from first-aid kits, another important piece of safety equipment is a fire extinguisher, used as a fire protection device to control small fires.
It’s essential that your office has at least one fire extinguisher that is regularly inspected by a fire protection service company. In addition, it’s most important to select the right type of fire extinguisher. No point having an extinguisher for paper fires if you work with chemicals.
Store fire extinguishers in easy-to-access areas and places where there might be a high risk of fire. Hang them on the wall or stored in a see-through glass wall cabinet with the handle sitting 3.5 to 5 feet from the floor.
Though fire extinguishers may not be used often, they still need proper care and should be thoroughly checked, recharged, and repaired or replaced when needed.
Office Injury Report or Registry
Records are important to show analysis or to make reference to past incidents or illnesses.
The office injury report or registry is a list or record of what transpired on each instance of accidents inside the office or workplace.
While Report registries may be unfamiliar to some organisations, they are a requirement and they are readily available at Office National who also provide a range of PHS equipment and products that every office should become familiar with.
In times of emergencies or injuries, written or electronic reports can help emergency workers and the workplace health officer understand more about what happened to those who were injured.
In cases where your report is in electronic form, it is advised to have a backup file of it in case the system malfunctions. If it’s written, then it should be kept in an area where it’s unlikely to be damaged.
After each year, it’s advisable to renew the file to keep it organised.
Some employers face issues of poor ventilation in the workplace. Keeping employees well ventilated is vital to the health and safety.
To help you maintain fresh and healthy air, install an air purifier in places where odours occur.
These purifiers trap stale or smelly air, preventing its spread. Air purifiers also work well when the doors and windows need to be closed.
It’s advised that air purifiers be regularly checked so that they’re kept clean, or repaired and replaced if necessary.
You can compare the different types available in Australia here.
Having a clean office not only projects professionalism but also increases your employees’ productivity and confidence.
Employees in the office workforce are entitled to a healthy and safe workplace and these supplies go a long way to making that happen.
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